Overview of Childcare Program

HENDERSON COUNTY PUBLIC SCHOOL CHILDCARE

HCPS Childcare is an optional childcare service designed especially for the children of Henderson County Public Schools and their working parents. HCPS Childcare offers PSAM and PSPM in all 13 elementary schools. The programs operate on a self-sufficient basis. Parent tuition covers all costs to run the Childcare program. This includes staff salaries, supplies, indirect cost to the schools, snacks, etc. HCPS Childcare is licensed by the North Carolina Division of Child Development Early Education (category star rating) and the Department of Human Resources. Inspections are State conducted.

PROGRAM DESCRIPTION

The HCPS Childcare Program insures that every effort is made to provide a safe, comfortable, and enjoyable environment for children enrolled. Many activities are planned to enhance the learning environment of the school day. Eligible students are Henderson County Public School elementary students K-5th grade, not to exceed age 12.

The PSAM program is planned according to the early morning hours. The program provides children a variety of in-door activities. These activities may include homework, reading, drawing, coloring and table games. The PSAM program does not include a snack. Students may purchase breakfast following the PSAM program. A daily schedule and other important information are posted at the program for parents to review.

The PSPM program is an active program with consideration that the children have been in class throughout the day. The PSPM program should be a time of fun and relaxation. The program includes snack, arts and crafts, table games, physical activities-inside and outside, story time, science, dramatic play, plus many other fun and educational things to do. Quiet time is also offered daily and children may choose to work on their homework during this time. A daily schedule, menu, and other important information are posted at the program for parents to review.

The Summer PLUS program is an active program with consideration that the children are on their summer break. The program is planned with many fun summertime activities scheduled. Children must have completed kindergarten to enroll in the Summer PLUS program. During the summer a morning and afternoon snack is provided. Lunches are available for purchase through HCPS Child Nutrition. Students receiving free or reduced lunches during the school year will continue through the summer months. Non-perishable lunches are requested on field trip days. Please have your child’s name on his/her lunch and drink. Field trips are an exciting part of the summer program. Some additional fees may be required for field trips. Fun and educational trips are planned each week. A weekly visit to the pool is included as well. Presenters are brought into the program on a regular basis to share with the children. The program includes arts and crafts, table games, physical activities-inside and outside, story time, science, dramatic play, plus many other fun and educational things to do. A quiet time is also offered daily to give the children a time to relax. A daily schedule, menu, and other important information are posted at the program for parents to review. Summer PLUS operates until the first or second week in August. The Summer PLUS program must close at this time to allow for classroom teachers to prepare their rooms and for the building to be prepared for the new school year.

On full day schedules for teacher workdays, winter weather days and Summer Plus, students are required to bring their own lunch. These must include a drink in a non-breakable container. Lunches must include healthy and well-balanced lunches. Please do not send foods that are required to be heated. Refrigeration is available for all lunches and drinks while on site.

During the after school hours and Summer Plus hours, child care law states that children should play outdoors every day, if weather permits. Weather permitting means no weather advisory. All children must be able to participate in all the daily activities. If a child is not well enough to go outside, the child is not well enough to be at the center. It is the parent’s responsibility to make sure the child is properly dressed for the weather conditions.

HOURS OF OPERATION

During the regular school year, the sites will operate Monday thru Friday, beginning on the first day of school and ending on the last day of the school year. Throughout the school year various sites will be open for teacher work days and winter weather days. On delay schedules PSAM will open at 7:30 am.

The PSAM program operates daily from 6:30 am until the start of the school day. The PSPM program starts at school dismissal and ends at 6:00 pm. The Summer PLUS program days and operating sites are announced near Spring Break. The operating hours are 6:30 am – 6:00 pm. Drop off time is no later than 9:00 am. Parents must be aware of field trip times and adjust drop off time accordingly. Teacher work day care operates from 6:30 am – 6:00 pm. Parents wishing to use Teacher Work Day Care must pay and register at the site they are wishing to use.

REGISTRATION FOR CHILDCARE SERVICES

Any parent wishing to enroll their child in the program is encouraged to visit the program before enrolling their child. The program has an open door policy for any parent wishing to see how the program operates.

Registration forms are available for interested parents from each Child Care Director or online at www.hendersoncountypublicschoolsnc.org., under Parent then Child Care. Completed registration forms must be signed and returned to the Childcare Director before the child may attend any of the programs. Parents must also complete and sign a Fee Payment Agreement, Discipline Contract as well as a CACFP Snack Form.

The parent or guardian that completes and signs the registration documents is the only one authorized to make any changes, deletions or additions to the information.

A non-refundable registration fee of $30.00 per child or $40.00 per family is required at the time of registration for the PSAM & PSPM programs. If a child attends both programs, only one yearly registration fee will be charged.

There is a $45.00 non-refundable registration fee per child for the Summer PLUS program, which includes a t-shirt to wear on field trips. There is no family cap on registration for the Summer PLUS program.

To complete the registration form you will need:

  • Parent’s work number, cell number
  • Doctor’s name and phone number
  • Emergency contact names and phone numbers (at least three contacts other than parents)
  • Insurance or Medicaid information (if applicable) and policy number
  • Immunization records
  • Recent small wallet size photo of child (preferably in color)
  • List of those authorized to pick up child and phone numbers
  • Custody papers (if applicable)

TUITION

PSAM tuition is $4.00 per day.

PSPM tuition is $11.00 per day.

Teacher Work Day care tuition is $25.00 per day.

Half Day tuition is $15.00 per day.

Summer PLUS tuition is $125.00 per week

It is required that parents reserve days and make payment in advance for all programs by Friday for the following week of care. Drop in care is not provided. Parents are asked to pay by check, cash, money order or by debit/credit card through PayForIt online service. If paying by cash, please bring the correct amount. Change is not kept on site.

Parents are requested to call the program that their child attends, in the event that the child will be absent on a day that has been reserved. Dates are not transferable and credit is not given for these days. Parent tuition covers all costs to run the Childcare program. This includes staff salaries, supplies, indirect cost to the schools, snacks, etc. The Childcare program is self sufficient and does not receive any tax dollars.

Credits will not be given for days purchased and not used except in cases of extended family emergencies or extended illness (5 consecutive days or more). The parent and site director must complete a written FEE PAYMENT AGREEMENT ADJUSTMENT for credit to be approved. If Henderson County Public Schools close due to any unforeseen reason, a credit will be given for that day(s).

Summer PLUS registration is held around Spring Break each school year. Since registration is held in early spring, consideration is made to accommodate changes for the first week of Summer PLUS. All changes to the first week of Summer PLUS must occur before the last day of the school year to receive any credit or to make any changes or transfers of tuition fees collected. The registration fee is non-refundable. Summer PLUS does not offer a daily fee.

Parents receiving financial assistance are still required to follow the payment schedule if a parent fee is required. Advance payments are required for all programs by Friday for the following week of care. Any family receiving financial assistance from DSS must check with DSS to see if a new voucher is needed for each school year as well as for Summer PLUS care. If parents do not get a voucher by the first day the child attends, the parent will be responsible for full payment for the days the child attends. DSS funding is limited and is not always available.

TAX ID #

Henderson County Child Care will issue end of year payment statements if requested. Please keep all payment receipts for tax purposes. Henderson County Public School Child Care Tax ID# 56-1821543.