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HCPS 1:1 Chromebook Program

During the 2021-2022 school year, Henderson County Public Schools will implement a 1:1 Chromebook program for grades 2-12. Kindergarten and first grade students will have access to Chromebooks while at school. Please see the Chromebook Expectations below for more information about the program, support, damage fees, precautions, and the opt-out process

Chromebook Expectations

This information applies to the use of all Chromebooks owned by Henderson County Public Schools (HCPS). Students and families are expected to follow these guidelines when using any Chromebook owned by HCPS. All Chromebooks owned by HCPS are district property provided to students for a period of time as deemed appropriate by the HCPS administration. District Chromebooks are to be used as a productivity tool for school-related business, curriculum enhancement, research, and communications. Students will act in accordance with applicable HCPS Board of Education Policies, when using the District’s Chromebook computers, electronic devices and accessories.

As a student, parent and/or guardian of the Henderson County Public Schools computer network and recipient of a Henderson County Public Schools’ Chromebook, I acknowledge understanding and hereby agree to comply with the HCPS Board of Education Policies “Technology Responsible Use: 3225/4312/7320” and “Internet Safety: 3226/4205”. To review Board Policies, visit our policy page. I understand that my use of a Chromebook is subject to the Student Code of Conduct and all other policies, procedures and guidelines of the Henderson County Public Schools.

Students must comply with and agree to the following conditions prior to being issued a Chromebook and Charger:

  • Students must NOT attempt to or install software, hardware or change the system configuration including network settings (except for connecting to a wireless network) on any equipment assigned to the student without prior consultation with the HCPS Technology Department.
  • Students are prohibited from using another individual’s ID or password.
  • Students in 2nd-12th Grades must bring a fully charged device in their assigned protective case every day to school.
  • Students are expected to prevent damage and theft to all District electronic equipment assigned to them.
  • Students and/or families are held personally and monetarily responsible for any loss or damage caused by intentional vandalism or negligence concerning assigned district electronic devices.
  • Students will not be held responsible for manufacturing defects or technical problems resulting from regular school-related use.
  • Students must provide access to any equipment and/or accessories they have been assigned upon the District’s request.
  • HCPS administrative staff and faculty reserve the right to collect and/or inspect Chromebooks at any time, including electronic remote access to the Chromebook. Teachers, school administrators, and the Technology Department staff may use monitoring software that allows them to view the screens and activity on student Chromebooks.
  • The Chromebook operating system, ChromeOS, updates automatically. A utility called Gopher for Chrome may appear with a prompt to initiate the update.
  • HCPS utilizes an Internet content filter that is in compliance with the federally mandated Children’s Internet Protection Act (CIPA). Parents and Guardians will be provided with a tool, Securly Home, that can be customized for added security, if desired.
  • In the past, students have been allowed to bring their own devices, but moving forward all students are required to use an HCPS-provided Chromebook on campus.
  • After repeated times of not bringing the assigned Chromebook to and from school or after repeated damage, the administrator may require a student to be a “day user”. If a student is designated a “day user” the student will pick up their assigned device or a temporarily loaned device from the designated area in the morning and return it at the end of each day.

Support Information

  • Email Learn From Home or call 828-435-3480 for technical assistance. You can also access support information on our website.
  • Chromebooks must be returned immediately when a student transfers out of HCPS, is expelled, or terminates enrollment for any reason.
  • Any repairs that need to be made on the Chromebook should be completed by HCPS and not an outside party.
  • All activity on the Chromebook and district-issued email account, whether conducted at school or off site, is subject to search by the district.

Damage Fees and Information

  • There is no annual technology fee.
  • Minor damage will incur a $20 fee to the student/parent/guardian. For example, minor damage may include a damaged keyboard.
  • Major damage will result in a $40 charge to the student/parent/guardian. For example, major damage may include a damaged screen.
  • If a Chromebook is lost or totally destroyed there will be a $250 charge to the student/parent/guardian.

Suggested Precautions for General Chromebook Use

  • Do not place drinks or food in close proximity to your Chromebook.
  • Extreme temperatures or sudden changes in temperature can damage a Chromebook. Do not leave your Chromebook in a vehicle.
  • Chromebooks must remain free of any writing, drawing, stickers, and labels (unless added by HCPS staff).
  • When using your Chromebook, keep it on a flat, solid surface. This will allow air to circulate through it. For example, using a Chromebook directly on a bed can cause damage due to overheating.
  • When charging a Chromebook, always keep it plugged into a surge protector.
  • Chromebooks must never be left unattended in any unsupervised area.
  • Always transport Chromebooks with care with the screen closed, never lifting them by the screen. When transporting to and from school, Chromebooks should be zipped into the provided case for added protection, even if it is in a backpack.
  • To clean the Chromebook please use a 1:1 ratio of a 70% alcohol and water solution. Spray the mixture onto a microfiber cloth and lightly rub the touch pad, keyboard, screen and exterior of the device. DO NOT spray anything directly onto the Chromebook.
  • All students should recognize and guard their personal and private information. While on the Internet, students shall not reveal personal information, including a home address or phone number, or the address or phone number of other students.

Opt-Out Options
If you do not wish for your child to have a Chromebook for home use, you have two options:

  1. Complete the opt out form and return it to the principal of your child’s school. OR
  2. Write a brief note to your child’s principal stating that you do not wish for your child to be provided with an HCPS Chromebook for home use.

If you do not return the form or a written statement to your child’s principal, permission for using HCPS Chromebooks at home will be assumed. Should your child change schools within HCPS, it will be the parent and or guardian’s responsibility to provide a copy of the completed form or the written statement to the principal of the new school.